Descriptions of Home Owner Association Board Positions*

Hello Hampton Roads,

Homeowner associations provide leadership to the communities they serve. In order to assist with this, association board members have responsibilities as a board and as individual board members, especially those who have board positions. The board positions of typical homeowner associations comprise the president, vice-president, secretary, and treasurer. Descriptions of these homeowner association board positions follow:

The president of an association has all the responsibilities generally given to the chief executive officer of a corporation. Specific by-laws may vary, but generally he or she presides at all board and membership meetings. The president of a homeowner’s association executes contracts, orders, and other documents as the agent of the association. The president has general day-to-day administration responsibilities of the association and has authority to act to further board policies. The president is also the spokesman for the board in most matters relating to general association business.

The vice-president has all the powers needed to perform the president’s duties in the president’s absence and may act for the president only when the president is actually absent or otherwise unable to act. The vice-president may take on other duties as defined by the board of directors. Sometimes the vice-president will chair one or more committees like architectural review or rules.

The secretary of the homeowner’s association board of directors is responsible for recording meeting minutes and keeping a record of all board and association membership meetings. The secretary is also the custodian for most of the official records of the association. The position of secretary is not simply a clerical position and sometimes the secretary does not actually record or keep the minutes of the meetings, but is responsible for getting someone who will. Lastly, the secretary is responsible for insuring member and member agent access to meeting records.

The treasurer is the warden of the funds, securities, and financial records of the association. If the association has a manager or management company that handles the funds on a daily basis, the treasurer's duties include overseeing the appropriate people to insure that financial records and reports are properly kept and maintained. Unless the by-laws state differently, the treasurer is responsible for managing the development of the proposed annual budget and for preparing and giving the annual financial report to the association.

Similar to the association's secretary, the treasurer need not perform the day-to-day financial record keeping when this responsibility is transferred to a management company, but the treasurer is responsible for insuring that financial records have been maintained properly according to sound accounting principles.

To find more specific information about both home owner associations as well as condos in the Hampton Roads Area, please visit, .

*Most of the information contained in this article was gleaned from

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